Financial Officer

Website Institute for Medical Research

Description: Financial Officer

The Institute for Medical Research (IMR) is seeking a Financial Officer. The IMR, a non-profit corporation (NPC) established in 1989, conducts and supports research and educational activities in collaboration with the Durham VA Health Care System with funds from private companies, governmental agencies, foundations, and academic institutions. The Non-Profit Program Office (NPPO) provides oversight and guidance for the Veteran’s Affairs (VA) affiliated research and education corporations. For more information visit

Objective:  The Financial Officer will manage, report, and oversee all financial and accounting activities. This position requires a high degree of organization, accuracy, integrity, and attention to detail. This is a full-time position.

Required Qualifications:

– Bachelor’s Degree in Business Administration, Accounting, Finance, or related field.

– 3-5 years of financial management, accounting, auditing, internal controls, and financial reporting.

– Experience with the administration of contracts and grants; or research administration preferred.

– Ability to work independently and manage multiple projects and priorities.

– Proficient in accounting software programs, Word, Excel, and Outlook.

– Ability to learn and use fund accounting via the utilization of MIP accounting software.

– Excellent communication skills with the ability to clearly communicate orally and in writing.

– Excellent planning, prioritizing, and organizational skills.

– Eligible to work in the United States.

Primary Job Duties: The Financial Officer will report to the Executive Director and be empowered and responsible for:

1. Maintaining generally accepted sound internal controls within the NPC (Non-Profit Corporation) and in accordance with the following publications and documents:

– GAO’s (Government Accountability Office) Standards for Internal Control in the Federal Government; a/k/a the “Green Book.”

– OMB’s Circular A-123 – Management’s Responsibility for Internal Controls.

– NPPO’s Self-Assessment of Internal Controls; and

– NPPO’s On-site Reviews Checklist.

2. Attending all Board meetings either in person or remotely with no restrictions placed upon their reasonable access to Board Members.

3. Promptly reporting all significant internal control lapses and irregularities to the NPC’s Board and to NPPO by email.

4. Periodic, at least annual, evaluation of the NPCs internal controls using NPPO’s Self-Assessment of Internal Controls and NPPO’s On-site Reviews Checklist and certifying those evaluations to the Board and to NPPO.

5. All financial accounting functions, including:

– Regular monthly financial statements to the Board and to other management users.

– Monthly budget reporting with explanations of significant variances by to the Board and to other management users.

– Review and approval of all cash disbursements.

– Review of all receipts.

– Review of all NPC contracts and awards.

– Understanding salary billing issues to ensure accuracy, being aware of performance periods and budgeted salary costs.

– On a monthly basis, maintain and update Federal Budget Expense Comparison spreadsheets for assigned Investigators, if applicable, to prevent overspending of budgeted amounts. Notify Accounts Payable staff of low budget amounts to prevent payment of expenses over allowed amounts. Send updated spreadsheet to PI/study staff monthly.

6. Reviewing and approving receivable billing for grants and awards.

7. Monthly reconciliation of Investigators’ project accounts to the General Ledger summary account.

8. Monthly reporting of project account details and balances to the Principal Investigators.

9. Periodic, at least annual, direct confirmation of the Principal Investigators’ project accounts and follow-up of all discrepancies noted in the confirmations.

10. At least monthly reporting to the Executive Director and the Board of the NPC’s administrative reserve and other discretionary funds not earmarked for research or education projects or Investigators’ residual accounts.

11. Planning and conducting of the year-end audit by the Board-selected independent auditing firm.

12. Assisting the Executive Director with NPPO’s audits of the NPC and interfacing directly with the NPPO auditing team. 13. Other unspecified duties as may be assigned from time-to-time by the Executive Director or required by the Board, including, if appointed by the Board, serving as the Acting Executive Director in the event of the Executive Director’s death or incapacity.

Physical Requirements: The physical requirements and activities that are required to perform the essential functions of the position include, but may not be limited to, as follows:

– Must be able to occasionally lift, pull and push a minimum of 25 lbs.

– Must be able to stand for extended periods of time.

– Must be able to sit for extended periods of time.

– Must be able to squat, kneel, and stoop.

– Must be able to regularly use fingers, hands for computer work.

– Must be able to frequently handle stressful situations.

Salary Range: $62,000 – $77,000 per year and will be commensurate with abilities, education, and experience. 

IMR offers a competitive benefits package which includes health, dental, vision and insurance. IMR also offers a matching 403b retirement savings plan, paid holidays, vacation, and sick leave. Apply at:


Supervisory Controls:  The position of Financial Officer falls under the direct supervision of the Executive Director, IMR. Although incumbent must use initiative, independence, and some discretion in performing work, the final decision-making authority lies with the Executive Director.

Closing Statement:  This position description for the position of Financial Officer is not an all-inclusive description of job duties. Other job duties and responsibilities may also be assigned by Management at any time based on IMR’s business needs. Employees work for the Institute for Medical Research and will have an appointment at the Durham VA Healthcare System. Employees must undergo a federal background check and may require a drug test prior to hiring. Equal Opportunity Employer, including disabled persons and Veterans.

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